MyMessageTaker runs as a System Tray based application,
readily identified by the envelope and phone
This screen is designed to represent a paper message
replaces the familiar pen and paper based phone message
'pads' with a convenient desktop entry form.
It can be used on any network from a small home network
or single PC through to large corporations. It is
intended for workgroup or team based message taking,
where people are answering phone calls for others who
are away from their desk.
MyMessageTaker is ideal for use by a receptionist. In
everyday typical use the MyMessageTaker program will
greatly speed up the message taking process. The quality
and accuracy of the message is greatly enhanced.
MyMessageTaker sends the message as a formatted email.
Both plain text or HTML format can be selected.
If your network has access to the Internet, then My
MessageTaker can send to any standard email address,
provided that the SMTP (Simple Mail Transfer Protocol)
server that you send the emails to can forward the
Setup and Options
use, MyMessageTaker requires that a valid SMTP server
name and port be entered into the setup dialog. The port
is almost always 25 (the internet SMTP standard).
However if you need to use another 'port' number, simply
change it to the required value.
Some ISP's and Web hosting companies require you to
provide a logon name and password. If this is required,
tick the box marked "SMTP server requires authenticating
credentials" and enter your username and password.
sender information must also be entered. At least, a
valid sender "Email Address:" must be given.
If your network has a mail server such as Microsoft
Small Business Server then your administrator can supply
the name of the SMTP server for you.
For a home network, the mail server can be set to your
ISP's outgoing mail server. This is easily determined
from the email settings provided by your ISP.
If you are already running a mail program such as
Outlook or Outlook Express etc. the outgoing SMTP name
can be found in the account settings.
settings enable you to:
Have a BCC (Blind Carbon Copy) sent to you for every
message you generate. This is handy for auditing and
verifying that you sent the message. A BCC does not show
your email address on the email message sent. However
you will receive a copy.
Select HTML (on by default). This produces an HTML
formatted message. Un-ticking this option reverts to
sending the message as plain text.
Start MyMessageTaker when you start windows or log on.
This is set on by default. The My MessageTaker icon will
be ready in the Tray when you start Windows.
Add up to two custom messages of your choice. One of
these can be quite long. Simply select "Setup custom
messages" from the Setup dialog.
Attach a file to the message. Very handy for certain
messages. There is no need to open Outlook and go
through numerous mouse clicks just to attach the staff
meeting minutes. Just three clicks and its done!
Optionally keep MyMessageTaker "on top" of all other
windows. Saves time when taking urgent messages as
MyMessageTaker does not "get lost" under all your
currently open desktop programs.
the "Edit Recipients" button to enter the names and
email addresses for all the persons that you want to
send messages to. Up to 40 recipients can be entered.
enter the names and email addresses in the order that
you would like to display them on the main My
left click the Tray icon and the main message entry form
pops up. Fill in the details of the message you wish to
send, select one or more recipients and click "Send".
automatically close the message window after sending a
message, simply tick the option "Auto close after send"